Step 1: Navigate to Web Page
In order to add new content items to a web page, you'll first need to navigate to the appropriate page that you wish to add your content items to. To do so click on the 'Go To Page' button and choose the appropriate page from the drop-down.
Step 2: Edit Mode
Once you're on the correct page, click the 'Edit' button located in the ribbon bar. You'll then be able to view the page in an edit mode.
Step 3: Edit Placeholders
Placeholders (the blue pencil icons) are areas of a page where text, images or plug-ins can be added.
Hovering over a placeholder will give you the option to edit the current information displayed or to add something new, such as a plugin. It also gives you the option to use the information from an existing placeholder which is being used on another page.
By selecting 'Edit', the following window will open. Depending on the type of placeholder you have, you'll be presented with slightly different options. In this example, our placeholder is ‘Rich Text’.
Here, you can enter text which will be displayed on the page. You'll notice the formatting options available in Prospect's CMS Editor are very similar to Word (bold, italic, underline, hyperlinks, images etc.). There's also the option for entering HTML to build your page's content if you'd prefer.
Step 4: Checking In/Out Changes
You'll notice that at the bottom of the editor a 'Check In' tick box. By choosing 'Check In' and 'Save', it means other CMS users can access this item and edit it too. By not checking it back in (i.e. leaving it 'Checked Out', only the user who checked that page out can edit it and make changes to this item. It's usually helpful to 'Check In' any changes you've made before you (or someone else) goes to publish them to live.
Step 5: Add New Content Item
To add a new content item, click the 'Add New' button.
You'll need to give the new content item a name and choose the type of content item that you wish to add (e.g. Rich Text, HTML etc.). Once happy with your selection, click the 'OK' button.
You'll then be taken to your new content item to start editing.
Step 6: Previewing your Changes
Before you publish your changes to live, we'd strongly recommend you select the 'Preview in New Tab' button to preview your changes first. It's also a good idea to minimise your browser and resize it to a smaller size, so you can see how it would respond on mobile devices.
Step 7: Publishing your Changes to Live
In the Publish tab, select the 'Publish' button. Here, you'll find a list of all the changes that have been made to this site by all users. any changes have been made live and will show up on the website. You can either choose to publish all changes for any users, or just select the ones you wish to push live now. You can also choose the 'Select All' button to quickly tick all the items at once, or the 'Select Mine' if you only wish to push live your amendments. It's also worth noting the 'Select None' button - this is quite useful if you've got lots of changes, some of which you want to push live now and some of which you don't, as this enables you to be more meticulous with your selection.
It's important to add comments every time you push something to live, so that others know what changes went live. This is also useful to look back on should you need to roll back any changes.