Every Contact has a job title which only has a real meaning within their organisation. Prospect has a Role field on a Contact that allows you to categorise them based on their relevance to you. For example, a Contact could have a job title of Managing Director, CEO or Sales Director etc. but to you they are all just “Decision Makers”. When marketing, you can easily filter Contacts to only include Decision Makers rather than having to guess the many possible job titles your customers and prospects may have.
- You'll need CRM Admin rights in order to follow the steps in this article
Step 1: Go to Settings Centre
To edit your Contact Roles, click on the settings icon in the bottom left-hand corner.
Step 2: Navigate to People & Places
Once within the Settings Centre, navigate to the People and Places section and scroll down until you reach the Contact Roles configure option.
Step 3: Configure a Contact Role
By selecting the 'Click here to Configure' link, the Configure Contact Role window will open. Within this window all of your current Contact Roles will be listed. To add a new one click on the + icon in the top right-hand corner.
Step 3: Add a Description
You will now be able to start filling out information about your new Contact Role. The description should be relevant for all CRM users and helpfully summarise the Contact Role. Once happy with the information entered, click 'Create' and your new Opportunity Source will be created.
Step 4: Obsolete Contact Roles
To obsolete any old Contact Roles, click on the pencil icon for the required Contact Role and click 'Obsolete'.